InTime Books Privacy Policy

1. Introduction

Welcome to InTime Books, a digital and physical library management application developed by In Time Tec (ITT). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the application.

We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you about how we look after your personal data when you use our app and tell you about your privacy rights and how the law protects you.

2. Information We Collect

2.1 Account Information

InTime Books uses an organizational access model via Microsoft Single Sign-On (SSO). When you log in, we collect:

• Email address (provided by your organization)
• Name and authentication data (securely processed)

2.2 Profile Information

When you use InTime Books, we utilize your profile information such as your name, email, and department to manage your library access.

2.3 Library and Scanning Data

We collect library and usage data that you input or generate:

• Borrowing and returning book requests
• Favorite books
• Images of book covers or documents you scan using your device’s Camera or Gallery

2.4 Usage Data

We may automatically collect certain information about your device and how you interact with our app:

• Device information (device type, operating system, app version)
• Usage patterns and app interactions
• Performance data and error logs

3. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Authenticate your identity and manage your account
• Process and track your library tickets (borrowing, returning, lost books)
• Extract text from scanned book covers and documents using Google Gemini AI
• Display your progress, borrowing history, and read books
• Respond to your inquiries and provide customer support
• Ensure security and prevent fraud
• Comply with legal obligations

4. Third-Party Services

InTime Books uses the following third-party services that may collect, process, or store your data:

4.1 Microsoft Single Sign-On (SSO)

We use Microsoft Azure Active Directory for authentication. Microsoft processes your account information to verify your identity. Their privacy policy applies to their handling of your data.

4.2 Google Gemini AI

We use Google Gemini AI to provide advanced text recognition. When you scan book covers or documents, the images are processed by Gemini AI to extract relevant metadata. This data is used solely to identify books and optimize search results. Google's privacy policy applies to their handling of your data.

For more information, please visit: https://policies.google.com/privacy

5. Data Sharing and Disclosure

We do not sell your personal information. We may share your information only in the following circumstances:

• Service Providers: With third-party service providers (Microsoft, Google Gemini AI) who perform services on our behalf
• Organizational Administrators: Your IT and library administrators can view your active borrowing requests and history as part of the system management
• Legal Requirements: When required by law, court order, or governmental authority
• Business Transfers: In connection with a merger, acquisition, or sale of assets

6. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Secure authentication via Microsoft SSO
• Regular security assessments and updates
• Access controls and authentication requirements

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

7. Your Rights and Choices

Depending on your location, you may have the following rights regarding your personal data:

• Access: Request access to your personal data
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal data
• Portability: Request transfer of your data to another service
• Objection: Object to processing of your personal data
• Restriction: Request restriction of processing

To exercise these rights, please contact your organization's IT administrator or our support team. You can also manage your data directly through the app by updating your preferences and favorites.

8. Data Retention

We retain your personal data for as long as necessary to provide our services and fulfill the purposes described in this privacy policy, unless a longer retention period is required or permitted by law. When you no longer need the account, your personal data will be managed based on your organization's data retention policies and legal requirements.

9. Children's Privacy

InTime Books is designed for organizational and professional use and is not intended for children under the age of 13. We do not knowingly collect personal information from children.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your country. We take appropriate safeguards to ensure that your data receives an adequate level of protection.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by updating the "Last Updated" date in the app. Your continued use of the app after such changes constitutes your acceptance of the updated Privacy Policy.

12. Compliance

This Privacy Policy is designed to comply with:

• General Data Protection Regulation (GDPR) – for users in the European Union
• California Consumer Privacy Act (CCPA) – for users in California
• App Store and Google Play Store privacy requirements

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

In Time Tec (ITT)

Website: www.intimetec.com
Email: Please contact us through our website contact form

We will respond to your inquiry as soon as possible and in accordance with applicable data protection laws.